Room Bookings for Education Faculty: How To Book a Classroom or Computer Lab

Note: This page is specific to Education Faculty only, should you be from another department please see Registration's page for Room Bookings.

1) Determine your needs & potentially suitable rooms/labs

Before you attempt to book a room or lab, determine your needs (e.g. how many seats/computers you need--including a spot for you, do you need specific software, etc.), several possible dates/times for the session as well as potential rooms or labs.

If you want to book a computer lab, the Nanaimo campus has several bookable labs with differing capacities:

Bookable Labs: Nanaimo

Units

Student
Instructor
Special software additions

Bldg 180 Room 248

20

0

Simply Accounting

Bldg 250 Room 110

24

1

Bldg 250 Room 115

36

1

SPSS, Simply Accounting

Bldg 255 Room 105

22

1

Bldg 255 Room 120

22

1

Bldg 315 Room 112

35

1

Simply Accounting

Bldg 315 Room 113

18

1

GIS

Bldg 356 Room 221**
10
1
NOTE: THIS is the ED MEDIA LAB**

Bldg 356 Room 340

20

1

SPSS

These labs--as with all rooms--must be officially booked through Room Bookings. To do this, you must first check the room availability online.

**Note: The Ed Media Lab (356-221) is a special circumstance. If you wish to use the Ed Media Lab you must first check availability with Megan.Shevchenko@viu.ca (Faculty of Education). Once she has determined it is available, you then email Room Bookings with your request as per Step 3 below.)

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2) Generate a "Room Booking Report" to identify a potentially available room/lab

CHECK ROOM/LAB AVAILABILITY

You may have to generate several reports varying your room/lab, dates and times before you find an available place. NOTE: the booking report generates a WEEKLY report--even if you ask it for one particular day. It helps if you know not only the DATE you're after, but also the corresponding DAY of the week.

The report is not the last word on whether the room is available. Consider it "likely" available. To book the room you must now email Room Bookings with your request.

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3) Request a Room/Lab Booking with and Email to "Room Bookings"

Once you have determined that a suitable room looks available, you now email "Room Bookings". If you want to book a space(s) for more than one time, you will need to do separate emails. When emailing Room Bookings, your email should look something like:

I am interested in booking Building XXX, Room XXX on [specify date & time] for my [course name] to [ purpose for the booking here]. The Room Booking Report indicated that the room/lab was available for this date and time. Please let me know if you can accommodate this booking.

If you are booking the ED Media Lab (356-221), when you email Room Bookings, you must state that you have contacted Heather Burke who indicated that the lab was available on the dates you have requested. When you email Room Bookings, copy Heather Burke as well.

EMAIL CONTACT for ROOM BOOKINGS

If the room/lab is available, Room Bookings will email you with the confirmation. You should carry this with you on the booking date in case of scheduling conflicts with individuals who did not officially book the room.

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